Records are required under law to be saved for a legally prescribed number of years. The recording is saved with the electronic record of the notary session. The system used by the notary also creates a digital recording of the online notary session. The records of each notarial act of an online notary public are in electronic form and saved in a secure environment and backed up. So any attempts to alter the tamper-evident document’s contents will be evident to any party accessing that document and its digital record. This digital certificate is a modern-day version of the rubber notary stamp and makes the final electronic document “tamper-evident” once it is applied. The digital document contains the unique digital signing certificate of the notary public.
The signer applies their electronically-created signature to the document, while the notary applies their digital seal, digital signature, and completes the notary certificate. Once the signer’s identity has been confirmed, the document to be signed is displayed on the screens of the notary public and the signer. What is the process of signing the document?
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“What is the ZIP code for your home on Brookfield Avenue?” “Which of these email addresses is yours?” Examples of these types of questions (with multiple choice answers) include the following: The signer must answer a sufficient number of knowledge-based authentication questions within a prescribed amount of time. Here the notary can affirm the signer’s identity with dynamically-generated questions about the signer based on public records and other proprietary data sources. “Identity proofing” is the second step in confirming the signer’s identity.
The technology also checks available information from the authority that issued the ID or from another authoritative source that the ID is current and duly issued. This process uses artificial intelligence to confirm the ID’s security features and that the ID document is not fraudulent or altered. “Credential analysis” is where the signer’s photo identification card (such as a driver’s license, passport, or state-issued identification card) is validated. How can the notary verify the signer’s identity?Įxcept if the online notary has personal knowledge of the signer, the notary must confirm the signer’s identity two ways: first, by validation of the signer’s photo ID and second, presenting the signer with security questions. Needless to say, this aspect of online notary makes the process dramatically faster, easier, and safer than an in-person traditional or mobile notary service. And the notarial act will be legally valid under state law. Instead, the signer can be considered to be legally “appearing” by audio-videoconference.īecause the signer can appear by videoconference, they can be located anywhere in the world during the notary session. Now with remote online notarization, the signer and the notary do not have to be physically present with one another for the notarial act to be considered valid and legal. With the current necessity of social distancing, however, the ability to be in the physical presence of a notary is a difficult and impractical task. With traditional notary, the signer has to personally appear in the physical presence of the notary public. Frequently asked questions about remote online notaryĭoes a signer “personally appear” in the presence of an online notary public?
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